How is an entitlement defined?
- Department entitlement: quantity and period per item for everyone in the department
- Personal entitlement: a definition specific to the employee; overrides the department entitlement
- Period: daily, weekly, monthly, yearly or 2-year covering the last 24 months
- Time-limited extra entitlement: an additional quantity for the employee for a set period
- Unlimited access: selected employees are not blocked by the entitlement limit, and their issues are still recorded
An employee cannot take PPE that is not assigned to them. If the item is not on the employee's or their department's entitlement list, no issue takes place.
How is the entitlement applied at issue?
When the card is scanned, the system counts the quantity taken of the selected item in that period and deducts it from the defined entitlement. The remaining entitlement appears on screen; the employee cannot add more than their entitlement to the basket. When the entitlement runs out, the issue is rejected; if the need is genuine, an authorised user defines a time-limited extra entitlement and the issue is made with a record.
Issues from the vending machine and the virtual store are written to the same entitlement account; an entitlement that has run out in one channel cannot be used in the other.
Management conveniences
Department, position and cost centre are selected from defined lists; employees are assigned to departments in bulk. Technician and manager roles are separate: a technician sees only the machines and departments assigned to them. The consumption report lets entitlements be adjusted to actual needs: a department that never uses its entitlement or keeps requesting extra entitlement shows up on screen. Details: PPE distribution system.
What I offer
Department entitlement
Quantity and period per item.
Personal entitlement
Overrides the department.
5 periods
From daily to 2-year.
Time-limited extra entitlement
A recorded exception for genuine needs.
Automatic rejection
No entitlement, no issue.
Role-based access
Department restriction for technicians.
Technologies I use
Example projects
A selection of live projects serving real users.
ISG Virtual Warehouse Dispatch Assistant
Occupational safety ERP with REST API and BI dashboard.
View
Vending Machine Software
Embedded control, touchscreen sales UI, payments and remote management.
ViewPDKS — Staff Attendance Tracking
Multi-tenant attendance SaaS in 4 languages.
ViewHow we work
Free intro call
We clarify needs, existing systems and goals together.
Quote & roadmap
Scope, technology, timeline and budget within 24 hours.
Staged development
Weekly demos and a live test environment.
Launch & support
Go-live, training and ongoing maintenance.
Free pre-analysisThe first meeting and roadmap are completely free, with no obligation.
Staged delivery and approvalYou review each module on a test environment before we move on.
Written scope and rightsScope, delivery and source code rights are defined in the contract.
Frequently asked questions
How is a PPE entitlement defined?
It is defined per department or per person, as a quantity and period per item (daily, weekly, monthly, yearly, 2-year).
What if a personal entitlement and a department entitlement conflict?
The personal entitlement overrides the department entitlement.
What if an employee whose entitlement has run out urgently needs PPE?
An authorised user defines a time-limited extra entitlement for the employee; the issue is made with a record.
How is the 2-year period calculated?
The quantity taken in the last 24 months, counting back from the moment of issue, is counted and deducted from the defined entitlement.
Are the entitlement rules the same at the vending machine and the store?
Yes. Both use the same database and the same entitlement account.