The daily problem at a transfer company: Excel, WhatsApp and missed pickups
At most transfer companies, bookings arrive separately through the web form, WhatsApp, agencies and hotels; the operations manager enters them into a spreadsheet and messages drivers one by one. When a flight is delayed, the driver waits at the airport; when it lands early, the guest waits. How much each agency owes is estimated at the end of the month.
Transfer booking software reduces this chaos to a single screen: bookings from every channel land in the same list, the operations plan is generated automatically by date and time, drivers see their jobs in the app, and payments and agency balances are tracked in real time.
Online booking and pricing engine
- Instant prices by airport, hotel and zone; a zone-to-zone price matrix or distance-based calculation
- Pricing by vehicle type: sedan, VIP minivan, minibus, midibus; passenger and luggage capacity checks
- Extras such as return trips, night rates, baby seats and meet-and-greet name signs
- Multiple languages and currencies (TL, EUR, USD, GBP), season- and date-based pricing
- 3D Secure card payment, deposit or pay-in-vehicle options; virtual POS integration
- Voucher and driver details sent by email, SMS and WhatsApp after booking
The booking form captures the flight number; the pickup time is planned around the flight, and any change appears as an alert on the operations screen.
Operations panel and driver app
The operations screen lists all of the day's transfers by time, zone and vehicle type; vehicles and drivers are assigned with drag and drop, and guests heading in the same direction are combined into a shuttle. Vehicle locations and job status (en route, at pickup, guest on board, completed) are tracked live on the map.
The driver app includes the job list, guest name and phone number, flight details, a navigation link, a meet-and-greet sign screen and job completion confirmation. I build this on the live dispatch infrastructure I use in taxi and fleet apps: on the Transfer Go Taxi project, separate iOS apps for passengers and drivers, map-based dispatch and push notifications work together.
Agency, hotel and B2B sales channel
A large share of a transfer company's revenue comes from agencies and hotels. Each partner gets its own user account and its own price list or commission rate; partners book from their own panel, receive vouchers and see their account balance. Month-end reconciliation comes out of the system in one click.
In addition to your website, a booking widget that can be embedded in hotel websites and an API for taking bookings from external systems are also possible. For agencies that sell flight tickets, the transfer module can be added to an existing flight booking software infrastructure.
Legal obligations and records
In commercial passenger transport, trip and passenger details must be reported to U-ETDS (Turkey's electronic passenger transport reporting system). The system keeps each transfer's passenger list and vehicle and driver details ready for reporting; the integration scope and reporting method are defined according to your company's authorization certificate.
Invoices, refund and cancellation rules, driver earnings and per-vehicle profitability reports come from the same system; it can be integrated with your accounting software for e-invoicing.
What I offer
Online booking
Instant prices by zone, vehicle type and season.
Flight tracking
Pickup planning by flight number.
Operations screen
Drag-and-drop vehicle and driver assignment.
Driver app
Job list, navigation, meet-and-greet sign.
Agency / hotel panel
Custom prices, commission and account balance.
Payment and vouchers
3D Secure, deposits, WhatsApp and SMS notifications.
Technologies I use
Example projects
A selection of live projects serving real users.
Taxi, Fleet & POS Platform
Passenger, driver and fleet apps with live dispatch and POS.
View
ucakbiletcisi.com — Online Flight Booking Platform
Flight search with BiletBank integration, 3D Secure payment, real bank installments, PNR lookup and online check-in.
ViewEV Charging App
Mobile app for finding and managing charging stations.
ViewHow we work
Free intro call
We clarify needs, existing systems and goals together.
Quote & roadmap
Scope, technology, timeline and budget within 24 hours.
Staged development
Weekly demos and a live test environment.
Launch & support
Go-live, training and ongoing maintenance.
Free pre-analysisThe first meeting and roadmap are completely free, with no obligation.
Staged delivery and approvalYou review each module on a test environment before we move on.
Written scope and rightsScope, delivery and source code rights are defined in the contract.
Frequently asked questions
What does transfer booking software include?
It covers the online booking website, pricing engine, operations panel, vehicle and driver assignment, driver mobile app, agency/hotel B2B panel, payments and reporting; modules are selected according to your needs.
Ready-made transfer script or custom software?
Ready-made scripts cannot be adapted when they don't fit your pricing and operations rules. With custom software, zone pricing, commissions, shuttle grouping and notification flows are built around the way your company works; the source code belongs to you.
Are flight delays reflected in the system?
The flight number is captured at booking and the pickup time is planned around the flight; once a flight status service is connected, delays and early arrivals appear as alerts on the operations screen.
Do drivers need a separate app?
That is what I recommend. The driver app brings the job list, guest contact, navigation and job completion confirmation together on the phone; it is published for iOS and Android or used as a PWA.
Can agencies get custom prices?
Yes. Each agency and hotel gets its own price list or commission rate, bookings are posted to its account, and month-end reconciliation comes from the system.
How long until it goes live?
The scope is defined by screens and integrations; you can start with the booking website and operations panel and add the driver app and B2B panel in a later phase. The quote is itemized line by line.